A simple key-control process reduces confusion during tenant turnover, staff changes, maintenance visits, and after-hours lockouts.
Move-out checklist
- Record keys, fobs, remotes, and access codes returned or still outstanding.
- Separate confirmed returns from unverified claims and restrict access until reviewed.
- Decide whether to rekey, replace, or document the existing hardware.
- Keep a dated record of who authorized the work and which doors were affected.
Ongoing controls
Use a consistent naming system for units and doors, store records securely, and avoid placing full access codes or key photographs in ordinary email. Define who can authorize emergency entry and how a provider verifies that authorization.
Use the rekey-versus-replace guide for the hardware decision, the authorization guide for identity questions, and commercial locksmith options for a Hattiesburg request.